Speaker Guide - AusMedTech

Speaker Dashboard

Event Details

Action Items

Registration Hours

Speaker Preparation Room

Registration desk will be located in the Crown Ballroom Foyer.

Tuesday 19 May 9:30 am – 5:30 pm
Wednesday 20 May 7:30 am – 4:30 pm
Thursday 21 May 7:30 am – 5:00 pm

Timings may change.

Speaker preparation will be located in Meeting Room M4.

Please ensure you arrive at least 30 mins prior to your presentation. Please check in at the speaker’s preparation room and upload your presentation with the AV technician.

Tuesday 19 May 8:00 am – 4:00 pm
Wednesday 20 May 8:30 am – 4:30 pm
Thursday 21 May 8:00 am – 5:00 pm

Presentation Requirements and Authorisations

Presentation Guidelines

Technical Specifications

Presentations must be prepared using Microsoft Office PowerPoint compatible with the Windows Operating System.
Please bring your presentation with you on the day. We recommend you have a backup copy in case there is an issue with the first copy.
Familiarise yourself with the room set-up and audio-visual equipment in the speaker preparation area. This will allow you adequate time to work with the technicians to set up your requirements.
Lectern and microphone will be available for individual speakers. Handheld mics will be provided for each panellist during the panel discussions.

All presentations should be created and designed in 16:9 screen aspect ratio (wider image display). This will ensure your presentation uses the whole screen.
Off-line rather than on-line techniques should be used to present websites.
Speakers will not have to turn the microphone on or off, the Audio Technician assigned to the room will control volumes from the control panel.
The in-house audio-visual equipment must be used.
Please contact AusBiotech if you are preparing your presentation from a Mac or if you want to use a different solution than PowerPoint as we would have to check compatibility with our AV provider.
All videos must be embedded directly into your PowerPoint presentation. Please ensure your file is saved in PPT format only (no downloads or PDFs).

Session Recording and Reproduction Authorisation

With your permission, AusBiotech may record your session for promotional purposes. Please indicate your consent during the speaker registration process. Your registration link has been sent via email.

Presentation Release Authorisation

With your permission, AusBiotech may distribute your presentation PDFs to attendees after the conference. Please indicate your consent for this during the speaker registration process. Your registration link has been sent via email.

Download PowerPoint Template

You can download the PowerPoint template with conference branding and optimized layouts for your presentation below. We recommend you use the template; however, you are welcome to use your own branded slides if you prefer.

Your Session

Your Session Chair

Timekeeping

Room Setup

Your session chair has been provided with your contact details and will be in touch shortly to discuss your session. If you have not been contacted, please reach out to your chair directly. Their contact information has been emailed to you.

Please direct all questions regarding your presentation’s length and content to your session chair.

The flow of the event is contingent on keeping to allocated times. If an oral presentation exceeds its allotted time, the chair will exercise his or her authority to invite the speaker to bring their presentation quickly to an end.

The session rooms will be arranged with comfortable tub chairs positioned at the front of the room. For your comfort, we recommend panellists opt for trousers or long skirts for ease of seating. Each panellist will have an individual microphone to ensure clear audio, and water will be available for all speakers.

An AV technician will be on hand to provide support with microphones and other requirements throughout the session.

Media and Social Media

Media Engagement

Accredited journalists will be present at the conference and may attend and report on sessions, including yours.

As a speaker at the AusMedtech 2026 Conference, you may be invited to participate in media engagements coordinated by the public relations agency engaged by AusBiotech Ltd. to help promote the event and its programming.

Please note that all comments to the media are made in your personal capacity and should not be presented as representing the views of AusBiotech.

Social Media

We would greatly appreciate your support in promoting the conference across your social media networks. Please find a generic speaker social media tile below. Once you complete your registration, we will send you a custom speaker tile featuring your headshot and details to share with your network.

Frequently Asked Questions

How do I register for the conference?

All speakers receive complimentary registration. You will have received a unique registration link via email. Please contact the Program Team if you need the link resent.

How long is my presentation slot?

Concurrent sessions are allocated 45 minutes, which includes time for a Q&A session with the speakers.

Who is my session chair and how do I contact them?

Your session chair’s details and contact information have been emailed to you. If you are unable to locate the email, please reach out to the AusBiotech Program Team for assistance.

Do I need to submit my presentation in advance?

You may bring your presentation on the day and provide it to the AV technician in the Speaker Preparation Room. Please ensure you arrive at least 30 minutes before your presentation to allow time for setup and testing.

What should I do if I am running late or have an emergency on the day?

We understand that last-minute changes can occur. If you are unable to attend on the day, please contact Kirsty Howell immediately on 0419 187 567 or inform your session chair as soon as possible.

Contact Us

Our Program Team is available to assist with any questions or concerns you may have.